Skip links
Content Management System (CMS)

7 Key Features of a Content Management System (CMS)

From creation to publication, Content Management System (CMS) allows to manage your content with ease. In today’s fast digital world, new innovations are helping businesses improve performance, maintain steady sales growth and give customers more options. Overall, this is helping to make user experience better.

But even with these advancements, many companies face a common hurdle. Still, most of the organizations don’t have a website and struggle to achieve their goals online.

One main reason for the struggle is lack of technical know-how needed to create and manage web pages or content. 

Well, this is where Content Management Systems (CMS) comes in handy. If you are not familiar with the term then don’t worry. Just continue reading the blog for understanding CMS

What Is A Content Management System (CMS)?

First thing first, understanding about a CMS is the most important thing. Simply described, a CMS is essentially a tool that simplifies the process of getting a website online. But what makes it truly stand out isn’t just its basic function, which can be achieved with some technical know-how.

What sets a CMS apart is its ability to effortlessly handle dynamic content. This means you can easily maintain a blog, run an e-commerce site, or manage any kind of website that needs regular updates.

Think about it like manually updating a website every week would be a major hassle. However, it’s important to note that while CMS tools are fantastic for managing and optimizing content, the creative side of content creation still requires human input.

How Does A CMS Work?

Content management systems (CMS) offer an intuitive interface for managing digital content, making tasks like email composition or creating presentations effortless. Most CMS platforms feature an in-house editor for writing and editing content, allowing users to embed images, add links, generate URLs, and schedule publishing with ease.

However, building a website from scratch requires knowledge of HTML and CSS, which dictate its appearance. HTML defines the website’s content, such as text, images, and navigation bars, while CSS styles these elements with colors, fonts, etc.

Hosting a website involves uploading content to a web server. Any changes necessitate downloading files from the server and modifying the HTML code, making the process cumbersome for simple blog posts. 

CMS comprises two main components: 

  • Content management application (CMA) 
  • Content delivery application (CDA). 

The CMA handles content publishing and management, while the CDA stores and displays the content inputted into the CMA, ensuring seamless user access.

7 Key Features of a CMS

Following are some of the factors to consider when selecting a CMS:

Intuitive Dashboard

Admin dashboard facilitates centralized management of content production and distribution tasks. These tasks range from monitoring threats to tracking user activity, installing plugins and much more.

Responsive Themes

Themes are essential for maintaining a consistent look  across your website. An e-commerce site might require a theme with features like drop-down navigation support, sidebar area, customizable sections and a grid layout. In addition, make sure that your theme is responsive, ensuring optimization for all devices.

Powerful Content Editing & Publishing Tools

Powerful content editor is essential for easily creating various types of content, from blog posts to landing pages. Look for features like image and video embedding, customizable layouts, and the ability to rearrange elements. 

Version Control & Backups

Consider CMS options with built-in version control to easily save your work. This makes it easy to revert to previous versions if needed. Additionally, ensure the CMS offers automatic backups or an easy way to create manual backups. Check if backup features are native or require extensions. Don’t overlook your web host’s backup services, as they may provide additional backup options as part of your hosting plan.

Built-in SEO Tools

For choosing the best CMS it’s better to look for the one with built-in SEO tools to optimize your content for search engines. Ensure the platform uses proper HTML markup, SEO-friendly permalinks, and responsive design elements. Also, look for advanced SEO features to improve your ranking potential.

Pre-made Templates

Another factor in CMS selection criteria is to use Pre-made templates. Some platforms offer various templates, including landing pages, website pages, and email templates, to enhance your marketing efforts. If you can’t find a suitable template, opt for a CMS that offers both pre-designed templates and the ability to create custom templates and styles.


Maximizing site security safeguards not only your data but also your visitors and brand reputation. With personal data theft being a top concern, it’s crucial to select a content management system (CMS) that prioritizes security features. Consider built-in features and the level of effort required to meet your security standards.

Best CMS in Market 

Now let’s have a look at some of the best CMS available in the market:

  • WordPress: Widely used free CMS with extensive plugin and template options, supported by a large active community.
  • Joomla: Free PHP-based CMS utilized by notable organizations like Harvard University, offering additional functions and reliability.
  • Drupal: Chosen by the US government for its content platform, Drupal boasts customizable modules and a robust community of experts.
  • TextPattern: Ideal for simple, fast-loading pages, TextPattern lacks pre-configured templates but offers various features for content creation.
  • Radiant: Ruby-based CMS suitable for smaller projects, featuring its own language similar to HTML and offering excellent plugin options.

Wrapping It Up

To conclude, Content Management Systems (CMS) play a crucial role in simplifying website management and content creation. With different features CMS platforms empower users to efficiently manage dynamic content. Among the top CMS options available, WordPress, Joomla, Drupal, TextPattern, and Radiant. These offer diverse functionalities to cater to various preferences. Whether you’re running a blog, or an e-commerce site, choosing the right CMS can significantly enhance your online presence and user experience.


What is a CMS?

A CMS is a tool that simplifies website creation and management, allowing users to handle dynamic content effortlessly.

What are the key features of a CMS?

Key features include an intuitive dashboard, responsive themes, powerful content editing tools, version control & backups. Moreover, built-in SEO tools, pre-made templates, and security measures are also some key features.

Which CMS options are available in the market?

Some of the best CMS options include: 

  • WordPress
  • Joomla
  • Drupal
  • TextPattern
  • Radiant

Why are CMS important?

CMS platforms simplify website management and content creation, empowering users to efficiently create and manage dynamic content.

How can choosing the right CMS enhance user experience?

Selecting right CMS can significantly enhance online presence and user experience by providing intuitive interfaces, powerful editing tools and diverse features tailored to specific preferences.


Leave a comment

Send a message.

We’re here to answer any question you may have.


Would you like to join our growing team?


Would you like to join our growing team?

    Your name

    Email address

    Phone Number (Optional)


    Your message